Cancellations
After cancelling your Aqilla subscription with accounts@aqilla.com, please ensure that you have all your data out of the system by the agreed cancellation date. Once you lose access to Aqilla system on agreed date, your instance and all the data contained within will be archived for you. Access to all your archived data can be regained at any time against a fee proportional to the time elapsed since the archive.
Therefore please ensure that all your data has been downloaded in full.
If you would like us to assist with the download of the data and or attachments please contact accounts@aqilla.com.
Therefore we recommend that you always download all the transactions per FY in one bulk file and you can also break it up. Either download by account type (typically Debtors/creditors to give you your sales/purchasing ledger) or by FY or Period Quarter. Please note that the Period, Quarter and FY are always relative to your current period selected. Run and export your most commonly used Reports, print out any VAT returns.
You can extract your reference data (Creditors/Debtors/GL Account Codes etc) by using the add-in for Microsoft Excel, under Aqilla Functions you have a "get" option which is the easiest way, this will pull all the data into an Excel spreadsheet that you can save locally.
With regard to the transaction data, under the "Enquiry" tab (left hand side) select Ledger and then the date range you want, I would suggest doing by FY or Period rather than all in one go, you do have other filter options as well, then if you hit the "XLS" button at the top of the screen, it will export the data into Excel, you will need to then name and save these individual spreadsheets.
You may also want to run all your Financial Reports again and save these too.