Expense Types

This page allows you to create and edit Expenses Type.

The Expenses Types are available on the Expense Document and you must have a least one expense type for the expense document to function.

You can click on one of the current expense types or click on Create new to make a new expense type.

The expense document does not allow the user to select a cost account when creating the document. This option is relegated to the Expense types.

Expense Type Fields

A sample Expense Type Edit view is shown below;

The two fields that are mandatory are the Name and Cost Account fields.

You can also select Reclaim VAT Yes/No, if this is an expense type you can reclaim. Please note this will affect your VAT return and you should be sure if you are allowed to reclaim the VAT on this type of expense.

The Mileage (Yes/No) field is only important if you are using an expense type for travelling expenses. Please note that the mileage fields on the expense documents will not be available if the expense type does not have mileage = Yes.

Each field on this record is described below. Mandatory fields are highlighted thus.

Field Name	Description
Name	Name of expense type.
Mileage	If Mileage is set for this expense type or not.
Reclaim VAT	It is possible to specify that VAT is to be calculated when entering mileage as an expense. To specify mileage rates as a net of the VAT figure, the Mileage rate defined in Personnel > Person Edit and the Expense document may be specified to 5 decimal places.
Cost Account	The account that the expense type is updated to in the ledger.

Expense Types define how different types of expenses are entered and what accounts are updated in the ledger.