Payment Status

The Transaction Status enquiry is used to view (and optionally change) the status of transactions (e.g. payments to creditors). It can also be used to split transactions.

Payment Status Filters

Transactions can be filtered using the options shown below.

One additional filter may be added by clicking on More Selections.

Account

Currency

Due Date

Payment Method

State

Any or = a specific account

Any or = a specific currency

Any
= A specific date
<= Less than, and equal to this date
This: Period, Week, Month, Financial Year, Last Financial Year

BACS
Cash
Cheque
Default
Direct Debit
Single BACS
Standing Order

Standard Payment
Forced
Withheld
Run 1,2,3,4,5

Note that additional actions become available when a checkbox is ticked:

The Split icon is displayed.
Force and Withhold (or Re-Enter) buttons are displayed

The use of these options is described below.

Splitting Transactions

When you click the Split icon you will be prompted (in a pop up dialogue) to enter an amount, e.g. 200.

In the example, the supplier invoice is in dispute but you are willing to pay 200.00 on account pending resolution of the dispute. Entering a split amount of 200 will generate two new transactions (with the same total value and details) with the the balance pre-selected.

You would normally mark the remaining balance of 1,440.00 as Withhold in this example, as only 18,504 of the total 19,944 currency value will be paid.

You can split transactions again (e.g. you decide to pay 100.00 of the outstanding)

Note you can only split one transaction at a time.

Payment Transaction State

Payment transactions have the following states:

Standard Payment	This is the default transaction state; neither Payment Withheld nor Payment Forced.
Payment Withheld	This state is used to identify transactions that are due to be be paid but which should not be paid (for any reason).
Payment Forced	This state is used to identify transactions that are not due to be be paid but which should be paid (for any reason).

See above for an explanation of how to change the state of a transaction(s).

You can change the state of multiple transactions from Entered to Forced or Withheld at the same time. If you want to change the state of multiple transactions to Entered at the same time, then all the transactions you select (check) must be at the same state.