Audit Viewer
Audit Viewer
This function is used to query the audit trail of changes to documents and reference records.
The entity types that are being audited are defined at Configuration > Entity Settings .
Please be advised that not everything is monitored as standard, while important entities are entities are always monitored
Please consult Aqilla about what you wish to monitor as some configurations are not recommended.
The following fields may be used to filter the audit data:
Event Time | From date / time and To date / time. |
|---|---|
Rows per Page | Self-explanatory. |
Record Type | All, State Change Only and Data Change Only. |
Entity Type | All or one selected from a list of entity types that are being audited. |
Change Type | All, Create, Update and Delete. |
Person | A specific person. |
Audit records can be exported as a .csv file and / or deleted up to a specified date by clicking on the delete icon:
When a document is promoted (e.g. a purchase order is promoted from Released to Approved) the prior and subsequent state is shown alongside the name of the person promoting the document.
Note that some views include multiple entities and auditing must be switched on for all required entities. For example debtor and creditor bank details are held in the Bank Account Details entity rather than Creditor and Debtor entities. Similarly, Customer and Supplier entities include an Address entity.