Goods Receipts
Goods Receipts documents are only used if Purchase Order Processing is being used and Goods Receiving is enabled in the Company Information.
The user can select (using a Smart Search field) the Purchase Order reference related to the goods being received. The Purchase Order may be searched by order number or supplier name. Note that the list will not include purchase orders that are still being entered (i.e. not yet released or posted). The Originator Reference is normally used for entering the supplier’s goods receipt reference.
Once a Goods Receipt has been created, the view will show the Purchase Order lines and the quantities remaining. The quantities received are entered and the document posted. The default posting behavior is:
Hard Commitment Ledger | Main Ledger | ||
Creditor account | Debit Net | Accruals account | Credit Net |
Cost account | Credit Net | Cost account | Debit Net |
This document also recognises items that are being inventory controlled and update inventory when the document is posted.
Note: that inventory is only updated when a document is fully posted
Goods Receipt - Details
Each field on this document's header is described below. Mandatory entry fields are highlighted thus.
Field Name | Description |
|---|---|
Purchase Order | This field is required and has to include a purchase order in the system. |
Originator Reference | A reference to the purchase order. |