E2D - Draft Purchase Invoice Inbox
E2D Purchase Invoice Inbox – User Guide
Overview
When E2D (Electronic-to-Digital) is enabled in Aqilla, purchase invoices sent to your dedicated inbox email address are automatically captured and prepared for processing.
Purpose: Reduce manual entry by extracting supplier, invoice line, VAT, and cost account details.
Benefit: Faster processing, fewer errors, and a single place to manage incoming invoices.
The Inbox
The Purchase Invoice Inbox provides a simple overview of all invoices received via E2D. It shows:
Which emails have arrived.
Which invoices are ready to process.
Which require attention (e.g., missing supplier).
From here, you can:
Process invoices into Documents > Purchase Invoices.
View imported, deleted, or processed invoices.
Filter to quickly locate ready or problematic invoices.
Example: Clicking Missing Supplier will list invoices where the supplier could not be identified, requiring manual input.
From this inbox, you can manage every aspect of your purchases.
 | You’ll find inbox options for imported invoices, deleted invoices, and processed invoices. You can quickly locate ready or problematic invoices using these options. For example, clicking on Missing supplier will display invoices where the system has not identified the supplier, requiring manual entry. |
Inbox Settings:
On the right hand side of the inbox, the gear box opens up the Table settings, which allows you to change the information displayed in the columns on the inbox.
You can select each line
E2D Settings - How to configure an inbox.
Navigate to Configuration > E2D Settings.
You’ll see an empty Email Configuration page by default.
Click Create New Email Inbox.
Click here: To see how to configure the Purchase Invoice Inbox: