E2D - Draft Purchase Invoice Inbox
E2D Purchase Invoice Inbox – User Guide
Overview
Once E2D (Electronic-to-Digital) is enabled in Aqilla, any purchase invoices sent to your dedicated inbox email address will be automatically captured and prepared for you.
Instead of manually entering invoice details, the system reads the document and extracts key information such as the supplier, invoice lines, VAT, and totals.
This means:
Less manual data entry
Fewer errors
One central place to manage all incoming invoices
The Inbox
The Draft Purchase Invoice Inbox is where all your incoming invoices are collected and organised.
It gives you a clear, at-a-glance view of:
Emails that have arrived
Invoices ready to be processed
Invoices that need your attention (for example, missing supplier details)
From here, you can:
Process invoices into Documents > Purchase Invoices
View imported, deleted, or already processed invoices
Filter and quickly find invoices that are ready or need review
For example:
If you select Missing Supplier, you’ll see a list of invoices where the system couldn’t confidently match a supplier.
These will need a quick manual check before processing.
 | You can also switch between different views such as imported, deleted, and processed invoices, helping you keep everything organised and easy to track. You can quickly locate ready or problematic invoices using these options. |
Inbox Settings:
The columns in the inbox are automatically populated based on what the system detects from each invoice. However, you can customise this view to suit your needs.
If you’d like to adjust what information is shown:
Look for the gear icon on the right-hand side of the inbox
Click it to open Table Settings
On the right hand side of the inbox, the gear box opens up the Table settings, which allows you to change the information displayed in the columns on the inbox.
From here, you can:
Add or remove columns
Display additional attributes
Tailor the view to match your workflow
Simply select the fields you’d like to see, then click the save checkmark to apply your changes.
You can also:
Reset to default settings RESET
Cancel without saving ❌
Keep in mind that adding more columns may make the table wider and require more screen space.
Opening an Invoice
To review an invoice in more detail, simply click on it in the inbox.
This will take you to the Draft Purchase Invoice Editor, where you can check and edit the extracted information before processing.
E2D Settings - How to configure an inbox.
Click here: To see how to configure the Purchase Invoice Inbox:
Next Step: Setting Up Your Inbox
If you haven’t created your invoice inbox yet, you can do this in E2D Settings.
Go to: Configuration > E2D Settings
You’ll see the Email Configuration page.
Click: Create New Email Inbox
From there, you can set up your dedicated email address for receiving supplier invoices.
